The following template can be used for formulating projects in the three areas covered by TeleFood: crop production, small animal production and fisheries.
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I- Target group
The primary beneficiaries will be rural small farmers' groups at village/district/urban area level, fishermen and fish collectors/traders/processors in artisanal fisheries and small-scale fish culture, and/or schools. The number of group members should be specified, highlighting the importance of women/youth involved, particularly if the projects are mainly or specifically designed for women/youth.
Secondary beneficiaries will be the families or communities of the persons involved in the projects. TeleFood projects should not be restricted to a single farmer, but should include several farmers.
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II- Background and justification
This section should describe the geographical area concerned, using economic information to state the precise problems to be solved. It should also describe the development efforts made by the government and local populations, and show how the assistance could play a catalytic role. A paragraph should indicate which local institution/Non-governmental Organization will be responsible for technical implementation and supervision of the project activities.
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III- Prerequisites
A number of prerequisites need to be satisfied before project assistance can be considered. This section should list the functions of the groups of farmers/women being considered, the arrangements made in order to create a community fund, the institution/NGO capable of technically managing the project; access to a reliable supply of feed/drugs, etc.
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IV- Objective
This section should state, briefly and clearly, the objective that the project is expected to achieve, as well as the resulting and verifiable situation. This could include: "to assist group/cooperative members to increase the production of vegetable and fruit crops"; "to provide inputs to increase the production of small animals"; "to improve incomes through the reduction of post-harvest losses in artisanal fisheries", etc.
The project should not aim to introduce new complex technologies that are not familiar to, or sustainable by the communities.
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V- Duration
The financial assistance extended to the project cannot exceed 12 months. The expectation is that the activities of the group will then continue on a sustainable basis.
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VI- Outputs
Outputs/results should be the tangible products of activities to be undertaken by the project; they should be consistent with the project's objectives, verifiable in quantity and quality and timely (e.g., a marketing system put in place, linking producers to better- paying markets; a low-investment post-harvest system put in place to reduce losses; or a technically managed fruit nursery established and plant propagation process initiated).
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VII- Activities
A list should be made of selected activities to be undertaken to obtain the above outputs (i.e., identification of species and varieties suitable for cultivation; selection of nursery site; procurement of small equipment, tools and materials). The listed activities should be shown in a work plan.
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VIII- Inputs/Budget (in US$)
All equipment and supplies should be obtained locally. The budget may cover such costs as conditioning for fish and transportation to the project site. A detailed list of all inputs should be presented, with a total up to a maximum of US$10 000 (TSF contribution). "Miscellaneous" expenses, salaries, office furniture, administrative costs and training costs are not acceptable.
Group participation should be included in the budget, such as contributed labour inputs and the creation of a community fund to provide durable support to the project. A cost benefit analysis should be indicated for particular projects.
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IX- Linkages with other (FAO) projects
Projects should, whenever feasible, be linked to ongoing development projects, be they funded by the FAO Regular Programme (SPFS or TCP) or by other sources (UTF, GCP, UNDP, other UN bilateral assistance projects, NGOs, etc.).
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X- Monitoring and reporting arrangements
The FAO Representative/UNDP Resident Representative in the country will submit an interim report and a final report prepared by the designated national officer. The interim report will confirm the starting date and the objectives of the project (see Annex 2: TELEFOOD PROJECT INTERIM REPORT FORM, Guidelines for Projects to be Funded by the TeleFood Special Fund). The final report will describe the benefits accrued to the community of beneficiaries and the lessons learned from the experiences, with particular reference to future activities to be undertaken within the resources of the community development fund. The final report should also provide a detailed breakdown of the expenditures incurred under the TSF contribution.
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XI- Risks
A number of risks could jeopardize the projects' success. If this is the case, these should be indicated (e.g., full financial responsibility of producers, breakdown of supply chain, disease causing either mortality or poor performance, etc.).
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